To-Do Ta Da
Have you ever been referred to as "scatterbrain"? At the end of the day, did you do everything that needed doing? Have you ever woken up in the middle of the night because you remember something that needed doing? If you have replied yes to any of the above, help is here!
- First and foremost you need a Calendar that is easy for you to use. Make sure it has a recurring event feature with a reminder. There are a gazillion out there and you probably have one on your computer. I use a web-based program called Keep and Share. There is a free version that has ads or a subscription version with no ads and more features. I use the free version. I have a personal calendar where I keep all my stuff that I have granted permission to my husband to access. There's one for my Lions Club that I have granted all the Club Members access to. Each is a separate layer written in a different color. Then each Club is laid on top of my calendar which is the main calendar. That way I know at a glance because everything is color-coded.
- You can set up the calendar so each member of the family has a separate layer and is a separate color.
- Next, you need a to-do list. I do mine at night so I know what needs to get done the next day. Again, Keep and Share has a to-do list that you can set up for different parts of your life. There's a great how-to video.
- You can name one to-do list as errands. When that opens, you can subdivide into days. You can also ctrl + c to copy and ctrl + v to add to your calendar or calendar to your to-do list. You can add a due date and set up reminders.
- You can add photo's and files.
- You can set up the share with and send calendars, files or photo's.
- You can print calendars or to-lists. There are different views of the calendar, day, week, month or events. I print out my calendar usually twice a month, roughly the 1st and 15th. I will also print out the next 2 months, so that I have 3 months of calendars in my portfolio that I take into meetings. In my portfolio I have a folder that I keep for each activity. In that I keep a list of members with their phone number and email address. Also, I keep the agenda with my notes from the meetings, any upcoming events I can add to my printed calendar.
Here's how I plan my day, week and month. I know this sounds like a daunting task if you're not use to it. So, if you're just starting, pick one and when it becomes a habit (experts say it takes 21 days to become a habit) add in something else. Daily: Every night I make a to-do list for the next day. I first look at the Master List and transfer anything for that day. Then I put down the things that are the most important such as the things that will increase your business or make / save money. There are at most 10 things. I list the errands that need to be done that day and set route so I do not backtrack. Weekly:
- We make a menu for the week. I found one on line that I like. The top portion has the days of the week and space for Breakfast, Lunch and Dinner. It has space at the bottom for the grocery list. Search for meal planners to find one that works for you.
- Make a Master To-Do list for the week from our monthly calendar. List things for every member of the family, any meetings, doctors appointments, lessons, games, practices.
- Update the main calendar.
Monthly: On the 1st of January I print out my calendar and also print out the next 2 months. I now have 3 months of calendars in my portfolio. So every month on the 1st, I print a new calendar for that month, and also print the next month that I do not have. I then print a new one on the 15th, if I've made a lot of changes or added recurring events. I keep a folder in my portfolio for the calendars as a reference. There you have the start to an organized life …